We are looking for a passionate and dynamic Event Manager with French to join our team in Edinburgh. In this role, you will be responsible for managing Conferences, Events & Incentive groups from conception through to operations and final account reconciliation. You will work as part of a collaborative, international team, creating memories that last a lifetime for our clients and their customers.

Your responsibilities:

As an Event Manager with French at Tour Partner Group, your key responsibilities will include:

Project Planning & Management:

• Designing, creating, and costing proposals for clients, including responding to RFPs in a timely manner

• Maintaining project timelines and coordinating all aspects of the project

• Identifying and mitigating risks, ensuring compliance with industry standards and implementing emergency plans

• Tracking project performance to meet Personal Development Reviews (PDRs), targets, and KPIs

Operations & Logistics:

• Drawing up and updating operational itineraries, ensuring all services are booked as per the client’s programme and budget

• Overseeing event logistics to ensure smooth execution, including site inspections and fam trips

• Managing all operational and administrative duties for efficient event delivery

• Travel as necessary for site inspections and live events, both nationally and internationally

• Some evening and weekend work may be required

Budget & Financial Management:

• Managing event budgets, including rate negotiation with suppliers to ensure competitive pricing

• Handling full cost tracking and financial reconciliation for assigned events

• Processing invoices for suppliers and clients

Supplier & Client Relations:

• Cultivating strong client relationships to ensure high customer satisfaction

• Negotiating contracts and maintaining relationships with suppliers to secure the best deals

• Representing the company at industry events, networking forums, and trade associations

Sustainability & Innovation:

• Staying up to date with domestic venues and activities

• Promoting and integrating sustainable practices within event operations

Your profile: Skills & Experience

We are looking for an individual with the following skills and qualifications:

• Experience in tourism, operations, or event management

• Ability to take full ownership for specific tasks and assigned responsibilities

• Strong communication and negotiation skills

• Ability to work under pressure and multitask in a fast-paced environment

• High level of proficiency in CRM systems and Microsoft Office

• Willingness to be flexible and adaptable

• Demonstrated keen attention to detail

• Be a team player and have a genuine, enthusiastic and approachable attitude.

• Adhere to all deadlines

• Be resourceful and creative when faced with obstacles

• Ability to be resourceful and think creatively to resolve problems

What we offer

At Tour Partner Group, we believe in rewarding our team members. By joining us, you will enjoy:

• A dynamic and international work environment, collaborating with colleagues from over 20 nationalities.

• Familiarisation trips to enhance your first-hand knowledge of our destinations.

• A holiday increase with years of service, up to 25 days.

• A contribution towards gym membership to promote well-being.

• An extra day off on your birthday, because celebrating is important!

• One volunteering day per year to support a cause you’re passionate about.

• Annual social events to celebrate our shared successes.

• TPG Travel Club discounts to explore our destinations in your free time.

• The opportunity to become a Value Champion, earning a Discover-Our-Destination reward for an exciting explorer getaway.

• A structured development programme with on-the-job training, ensuring you reach your full potential.

• A collaborative and supportive team culture where every member is valued.

• Opportunities for career progression, moving into new roles within the company.

Additional Information

• High Season Period: Please note that from 1st May – 31st August, the workload may be heavier, and overtime may be required. Overtime is compensated as time off in lieu.

• Work Location: This position is based in Edinburgh, Scotland, with the possibility of hybrid working depending on the role.

Our Values

At Tour Partner Group, our values guide everything we do:

• Partnership – We collaborate as a team to succeed and hold our colleagues and business partners in high esteem.

• Inspiration – We inspire confidence in others through our knowledge and expertise. We seek and embrace change.

• Respect – We are open to new ideas, cultures, and experiences. We value honesty and transparency.

• Passion – We share our love for travel and encourage others to explore our destinations. We aspire to be the difference that makes the difference.